We are implementing a new process for handling world racers reimbursements. The new system will be electronic to simplify the reimbursement process. Funds will be direct deposited into your personal accounts. If you have already turned in reimbursements to the office using the old procedure, those WILL still be processed for you. If you have not yet turned in reimbursements to be processed, please follow this new procedure for getting your reimbursements processed.
Participants can be reimbursed for certain expenses if they raise extra support. The following can be reimbursed:
· Airfare to training camp (airfare only , not vehicle mileage/gas)
· Travel to launch point
· Medical Insurance
· Vaccinations
· Visas if applied for before trip
· Travel home from US city at end of race
The following cannot be reimbursed:
· Gear and equipment
· Support raising expenses
· Passport expenses
· Lost passport expenses
Here are the instructions for processing your reimbursements if you have raised (or intend to) more than $13,800 in your support account.
1. Download & fill out the 2008 Automatic Bank Withdrawal for Participants (EFT) form from the world race documents website.
(found under logistics – information forms – #9) Login id worldrace, password 2007
2. Download & Fill out the World Race Expense Reimbursement Form for your specific race date.
(found under logistics – forms to be signed – #13-15) Login id worldrace, password 2007
3. Scan all receipts to be reimbursed and a voided check from your personal account.
(you may have to go to a business/copy center for this)
4. Email both forms, scanned receipts & voided check to [email protected] with the subject line of the email “rep wr406kp”
You will receive an email in response advising that your request has been received.
If you have any questions, contact Kari.
Kari Pitardi
Skype: kpitardi
